legal intake workflows

A team developing coordinated intake for justice network organizations.

Coordinated Intake for Justice Network Organizations (One Front Door, One Follow Up Loop)

You’ve seen the same story play out. A client calls legal aid organizations, then gets sent to a court help desk, then to a housing assistance partner, then back again. Each stop has its own form, its own script, its own waitlist, its own “can you tell me what happened from the start?” That’s not […]

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A team mapping out their own warm handoff process

Stop losing people after a referral, build a warm handoff process that confirms contact in 24 hours and tracks every bounce

It’s 4:45 p.m. The intake queue is still climbing. A partner emails, “We referred three people today, did you reach them?” Your team searches inboxes, a shared spreadsheet, and someone’s notes. No one can say, with confidence, what happened next. This is how trust leaks out of the system. Not because people don’t care, but

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Stop sending clients on a scavenger hunt for documents, build a 10-minute eligibility packet that cuts follow-up calls

Your intake line is full. A client finally gets through, and you can hear the stress in their voice. You ask for proof of income, a lease, a notice, a case number, a copy of an ID. They say they have some of it, somewhere. You tell them to email what they can, and you’ll

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Single front door intake that stops drop-offs and boosts completed intakes in 60 days

The intake queue is exploding. Staff are doing the same steps twice. Someone prints a form “just in case,” then scans it, then emails it, then re-types it. Meanwhile, the applicant disappears halfway through because the process feels like a maze. A single front door intake fixes the first mile of your work. You choose

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